Exam date11/12/2023
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Invigilator’s nameAthina Foltopoulou
Exam Level(s):
  • C2 Proficiency
VenueXNA
Go through the list below and tick ( ✔ ) each box to confirm understanding.
  • 1. I know the Classroom Seating Regulations.
  • 2. I know how to deal with late arrivals.
  • 3. I understand that I must complete TWO Attendance Registers for each component.
  • 4. I know what to do in Case of Emergency (link).
  • 5. I know how to deal with a case of Malpractice Form.
  • 6. I know that on my formal Engagement Form I will find all the necessary exam information.
I make sure that I have done the following and tick ( ✔ ) each box to confirm it:
  • 1. I have contacted my Supervisor and confirmed READINESS.
  • 2. I have made plans on how to get to the Venue and considered my travelling time.
  • 3. I am aware of the number of Candidates I will be invigilating.
  • 4. I have seen the Examination Timetable (on my engagement form)
  • 5. I sign and submit my Confidentiality Statement
I make sure that I have done the following and tick ( ✔ ) each box to confirm it:
  • 1. I arrive at the venue at least 1 hour before the start of the exam.
  • 2. I ensure that I have the training Certificates with me.
  • 3. I meet the Supervisor and I make myself available for assistance.
  • 4. I am given all the items I need in the classroom, i.e. Scissors, Markers or chalk etc.
  • 5. I check that the clocks are running correctly.
  • 6. I ensure that the Candidate Tags are properly placed on the desks (snake-like numbering).
  • 7. I ensure that the Seating Regulations have been observed (1.25 m in every direction).
  • 8. I ensure there are no posters/pictures with images displaying words in my exam room.
  • 9. I put on my Name Tag.
  • 10. I test the audio system and the exam USB.
  • 11. I place the CIS (Candidate Information Sheets) correctly on the desks.
  • 12. I know that the exam papers come in sets of 5, 10, 20 or 50 for each Examination paper.
  • 13. I understand that I will have more question papers than I need and I keep them safe.
  • 14. I know there will be spare answer sheets; but I won’t use then I am told so.
  • 15. I know that I will need to fill in two copies of the Attendance Register.
  • 16. I ensure that I have my invigilation checklist.
  • 17. I write on the board the following:
    • a) The name of the component (i.e. Paper 1: Reading & Use of English)
    • b) the (Centre Number: GR 801)
    • c) the words (Start time: ........)
    • d) the words (Finish time: .........)
    • e) the words (Return for the next paper at: ...........)
  • 18. I know the exact timetable, the duration of each paper and the order in which they come.
  • 19. I am ready to welcome (with a smile) the candidates in my room 30 minutes before the exam starts.
  • 20. I ensure that my mobile phone is turned off.
File to print
  • 1. Given that I cannot have my smartphone on during the exam, I have to have the Invigilator’s notes printed and available during the exam. So I need a hard copy.
I make sure that I have done the following and tick ( ✔ ) each box to confirm it:
  • 1. If there have been corrections in the name or the date of birth of candidates, I pass them on an note to the Supervisor.
  • 2. If there was a case where candidate(s) have been disadvantaged, I assist the supervisor to fill in and submit the online Special Considerations Form.
  • 3. I sign me Claim Form and hand it to the supervisor.
  • 4. I return all the items I was given at the start of the exam, such as markers etc.
  • 5. I ensure that the supervisor wants nothing more from me and I am free to depart.